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Administration Policy Manual

Changes to policies are approved by The Commission. Changes to procedures are approved internally.

Commission Business

Governance
Conflict of Interest
- Conflict of Interest Code (includes Exhibit A/Positions/Exhibit B/Disclosure Categories
- Conflict of Interest Policy
Commissioner Policies
- Guidelines for Ethical Practices
- Commissioner Reimbursement for Attendance of Conferences/Seminar
Committees
- Committee Membership Procedures
- Committee Structure
Advocacy/Legislative
- Advocacy Policy
- 2026 Policy Platform
Property & Capital Assets
- Personal Property Policy
- Policy for Capital Assets
Maintenance of Records
- Records Retention & Destruction Policy
Delegated Authority
Other

Fiscal & Financial Reporting

Administrative Cost
Internal Controls
- Internal Control Policy & Procedures
Credit Card
- Credit Card Policy & Procedures
- Credit Card Acceptance Form
Investment Management
- Investment Policy
- CDIAC – Allowable Investments – Figure 1
Fund Balance
- Fund Balance Policy (GASB 54)
Financial Reporting
- Policy for Monitoring Financial Condition
Evaluation Costs
- Policy Related to the Amount Spent on Program Evaluation
Accounting
- Petty Cash Procedure
Donations
- Policy & Procedures for Accepting Donations
Funded Partner Fiscal-related Policies
- Advance Payment
  - Policy for Advance Payment
  - Advance Payment Request Form
- Line Item Budgeting
  - Line Item Budgeting Policy
  - Line Item Budgeting Categories
- Third Party Payments
- Internal Audit Procedure

Procurement & Contracting

Procurement Policies & Procedures
Conflict of Interest
Appeals
- Appeal Policy & Procedures
Fixed Asset & Infrastructure Projects
- Fixed Assets & Infrastructure Investments Policy
Faith-based Organizations
- Policy on Funding Faith-based Organizations
First 5 Logo
- Attribution & Logo Policy
Funded Partner Guidelines
- Nutrition and Physical Activity Standards
- Messaging around Nutrition and Physical Activity
Reporting
- Semi-Annual Progress Reporting Policy
- Timely Report/Invoice Submission Procedure
- Procedure for Follow-up on Late Invoices/Expenditure Reports
- Procedure for Follow-up on Late Progress Reports

Human Resources

Employee Handbook

Labor Laws

Salaries and Wages
- Salary Ranges
- Procedures for Establishing Employee Compensation
Payroll
Flexible Work Schedules
- Procedure for Flexible Work Schedules
- Request Form for Alternative Work Schedule
Employee Ethics
- Internal Procedures for Ethics & Reporting Fraud
- Communication Guidelines for First 5 Ventura County Staff
Direct Services
- Policy & Procedures for Prevention of Abuse & Molestation
Insurance Machine Readable Files (MRF)
- Anthem Blue Cross

Communications

F5VC Website & Social Media
- Procedures for Administering F5VC Website
- Guidelines for Social Media

Last updated 10/15/24 JiJ