Without having selected the specific Family Child Care homes yet, we cannot provide an exact number of children/families served annually.

We can determine an estimate based on some of the figures provided in the RFP. The pilot will include 20 FCCs in year 1. FCCs can be licensed to serve either 8 children or 14 children, depending on their size. If all the pilot FCCs were full, there could be up to 160-280 children served. Some FCCs, however, are not fully enrolled so the number could be smaller than this as well.

CCMS collects child care tuition from families on behalf of FCC on a regular schedule.

In-time vacancies refers to an available child care space at a FCC. This allows families searching for care to know if a FCC has space available for their child. This is not child or family specific data that would violate HIPPA or FERPA.

An example of an “in-time vacancy” might be: FCC has one full time space available for an infant (ages 0-12 months). FCC has two part-time spaces available for preschool children ages 3-5 from 8:00 am-12:00 pm.

The purpose of this public data is to inform people seeking childcare of the availability of real-time spaces (as opposed to licensed spaces) at a childcare facility.

Home-based child care businesses can minimize earnings by carefully tracking all expenditures of time and money and utilization of their home for the business; these legitimate expenses reduce the tax burden for providers and increase annual earnings. CCMS calculates time-space percentage for tax allocation when FCC files taxes.

A CCMS would ideally make the time-space percentage data available for the provider to utilize when filing their taxes. It is not a requirement that the CCMS calculate the tax deduction for the provider.

CCMS provides receipt management feature to allow FCC to better track expenses as well as for tax preparation purposes.

Some CCMS include professional development for FCCs on tax filing. At minimum, CCMS should include time and expense tracking features noted above to assist providers with documenting allowable tax deductions.

Subsidized child care includes child care assistance programs run by state and federal governments that help working families pay for child care. Some CCMS help a FCC determine the family fee owed if the subsidy does not cover the entire tuition. Some CCMS are collect subsidy on behalf of a provider- this might require an API. Education on the requirements of the subsidy program could also be a professional development topic offered by a CCMS.

For Family Child Care businesses, items that are used for both the home/family and child care are “shared expenses”. FCCs are entitled to deduct all expenses that are necessary for their business. It is important for FCCs to keep receipts for anything purchased that is used even partly for their child care business. Receipt management that assists a FCC with tracking their deductible business expenses is therefore an important component of a CCMS.